An AI note taker joins a meeting. Someone uses a personal chatbot to summarize a document, while another employee adds an AI browser extension to speed up research. None of these actions may look like a major technology decision, yet each can introduce shadow AI into an everyday business workflow.
ProtectMyIT defines shadow AI as artificial intelligence tools used inside a business without approval, oversight, or governance. For CFOs and operations leaders, finding those tools begins with looking at the ordinary places where employees communicate, create documents, analyze information, and purchase software.
Meeting Tools Can Introduce Shadow AI Quickly
AI note takers and transcription tools can become part of meetings with very little disruption to the existing routine. Once connected, they may process discussions involving budgets, vendors, operations, property matters, or other business information.
